NPC SEAL OF REGISTRATION

1. Collection of Personal Data

GJC collects personal data from its past, present and prospective students and parents. Such personal data which may be in the form of records (written or digital), photographic or video images, and may include, but is not limited to:

1. 1. 1. Information provided during application for admission. Upon application for admission, we collect personal data such as – but not limited to – name, address, contact number, gender, name of parent or guardian, school last attended, and general average in the previous school year.
      2. Information collected or generated upon enrollment and during the course of students’ stay with us. Upon enrollment, we collect additional personal data such as – but not limited to – LRN, date of birth, place of birth, religious affiliation, nationality, civil status, occupation of parents, and signature. During the course of their stay with us, we collect information on students’ academic or extracurricular activities, the classes they sign up for and their academic success, attendance history, medical history, etc. Additionally, we will gather data regarding co-curricular activities like outreach initiatives as well as extracurricular pursuits like involvement in student groups, holding leadership roles, and attending and participating in seminars, contests, and other events. We will also gather details about any disciplinary actions taken against them, along with any associated punishments. There may also be instances in which we collect additional types of information, such as images or videos of the activities they engage in, through official records of those activities or through recordings from installed closed-circuit security cameras.
2. Use of Personal Data

GJC uses students’ personal data as allowed or required by law to pursue its legitimate interests as an educational institution, including a range of academic, administrative, historical, and statistical purposes, such as but not limited to:

1. 1. 1. review of GJC enrolment and admission applications; 
      2. confirming new, transferred, or cross-registered students in advance of enrollment;
      3. preserving, creating, and recording academic, co-curricular, and extracurricular progress records for students; 
      4. recording, archiving, and grading of student work, such as essays, presentations, term papers, theses, dissertations, culminating or integrated projects, seatwork, quizzes, lengthy examinations, and presentations;
      5. processing requests for financial aid, including scholarships; 
      6. putting in place and keeping up student information systems; 
      7. putting a learning management system in place; 
      8. online class recordings and their upload to a learning management system (such as Google Classroom); 
      9. sharing of grades for academic evaluations and deliberations by and among faculty members, as well as with those with a legitimate official need; 
      10. disciplinary actions are put in place after incidences involving student behavior have been looked into; 
      11. keeping alumni records and directories up to date; 
      12. creating reports and assembling data for statistical and research purposes; 
      13. offering services in the areas of health, counseling, information technology, libraries, sports, culture, and the arts, as well as student publications, money management, and safety and security; 
      14. regulating and restricting access to the equipment and facilities at the school; 
      15. disseminating official announcements;
      16. distributing advertising materials for events, projects, and activities relating to schools; 
      17. inviting them to take part in studies and non-profit surveys that the GJC has approved; and 
      18. publication of The Silver Star, the school’s yearbook.

3. Sharing of Personal Data

GJC, to the extent allowed by law, may also share, disclose, or transfer the personal information of students with other persons or organizations in order to protect their rights and/or the institution’s legitimate interests. GJC may exchange, divulge, or transfer students’ personal information for the following reasons, but not limited to:

1. 1. 1. posting of admittance to the school, the distribution of financial aid and grants for merit scholarships, class lists, and class schedules online, on school bulletin boards, or at other locations on campus;
      2. the uploading of online class recordings to the learning management system (such as Google Classroom); 
      3. giving information on the student’s performance, health, safety, and other issues that are in the student’s best interest to parents or, in their absence, those permitted by law;
      4. providing educational institutions, businesses, organizations, and proprietors with information regarding academic standing or a certification of high moral character upon request for admission;
      5. providing to partner businesses, firms, and other like organizations, in the case of GJC students that undergo immersion or on-the-job trainings;
      6. publication or posting of graduates and awardees during graduation and other academic or non-academic exercises;
      7. sharing for purposes of accreditation;
      8. reporting to and/or sharing information to governmental organizations (such as the Department of Education or Commission on Higher Education), when required by law;
      9. sharing of data with entities or organizations (such the Nueva Ecija Private Secondary Schools Administrators’ Association, the Nueva Ecija Private Pre-Elementary Schools Association, etc.) in order to determine eligibility for events like academic or athletic competitions;
      10. responding to valid enquiries asking for confirmation that they are a true student or graduate of the school;
      11. conducting internal studies or surveys for institutional growth goals;
      12. providing the school’s alumni association with student directory information;
      13. giving an insurance company a list of students for insurance purposes;
      14. sharing data with a third-party learning management system provider, such as Google Classroom;
      15. publication of academic, co-curricular, and extracurricular accomplishments on school bulletin boards, websites, social media platforms, and publications (e.g., honors students, winners of academic and non-academic competitions, board exam passers and topnotchers, acceptance into prestigious higher education institutions, etc.);
      16. sharing of their awards or achievements in school with the colleges or universities they have graduated from or have previously attended, upon their request;
      17. using their images and videos to promote the school, its programs, and events, in brochures, websites, newspaper ads, physical and digital bulletin boards, and other media; 
      18. live-streaming video of GJC events; 
      19. publishing communications containing journalistic content, such as news articles in magazines, social media platforms, and news and media organizations; and
      20. publication of The Silver Star, the school’s yearbook.

4. Retention of Personal Data

Personal information about students is securely kept and communicated in a range of paper and electronic media, including databases that are shared by the various offices at the school. Only authorized GJC employees who have a legitimate interest in them to fulfill their contractual obligations are permitted access to their personal data.

For historical, statistical, and research purposes, GJC will keep all student and alumni personal information relevant to their academic records for an indeterminate period of time. When a retention period is specified, all records must be securely disposed of after that time.