Enrollment Procedure

UNIFIED BASIC EDUCATION DEPARTMENT (UBED)

UNIFIED BASIC EDUCATION DEPARTMENT (UBED)

Pre-Elementary • Elementary • Junior High School • Senior High School

ENROLLMENT PROCESS

1. Check the Enrollment Requirements and Schedule

The Marketing and Registrar’s Offices publish and disseminate the enrollment requirements, procedures, schedules, and other relevant guidelines through the school’s official communication channels.

2. Submit the Required Documents

The student, parent, or guardian proceeds to the Enrollment Hub and submits the required enrollment documents to the designated Guidance Personnel.

3. Verification of Requirements

The Guidance Personnel verifies the submitted documents for initial completeness and provides the Enrollment Form to the student, parent, or guardian.

4. Complete the Enrollment Form

The student completes the Enrollment Form and submits it to the assigned personnel for encoding.

5. Assessment of Fees

The student proceeds to the Assessment Personnel for the assessment of tuition and applicable discounts.

6. Payment and Confirmation of Enrollment

The student proceeds to the Cashier to settle the required tuition and fees and complete the enrollment process.

7. Official Enrollment

The student is considered officially enrolled upon successful completion of all required documents, assessment, and payment obligations within the prescribed enrollment period.

REQUIRED DOCUMENTS

Depending on the student’s admission category and grade level, the following documents may be required:

  • Enrollment Form
  • Original Certificate of Good Moral Character
  • Photocopy of PSA Birth Certificate
  • Form 138 / SF-9 (Report Card)
  • SF-10 (Permanent Record) — for transferees
  • ESC Certificate — for transferees from Grades 8–10 and incoming Grade 11 students from private schools

ENROLLMENT PROCESSING TIME

  • Publication of Enrollment Information: At least one (1) month before the start of enrollment
  • Document Submission and Verification: One (1) to three (3) working days from receipt of complete documents
  • Assessment, Payment Processing, and Registration: Within one (1) working day upon submission of complete requirements
  • Official Enrollment: Upon successful completion of all requirements and payment obligations within the prescribed enrollment period

IMPORTANT REMINDER

Enrollment must be completed within the enrollment period approved by General de Jesus College for the applicable academic year. Students and parents/guardians are encouraged to prepare and submit complete requirements to avoid delays in the enrollment process.

COLLEGE

COLLEGE

ENROLLMENT PROCESS

1. Submit Enrollment Requirements

The student, parent, or guardian proceeds to the Enrollment Hub and submits all required enrollment documents.

2. Interview and Document Verification

The Guidance Staff conducts an interview with the student and verifies the submitted documents for initial completeness.

3. Obtain Enrollment Forms

The College Evaluator provides the Enrollment Form and Adviser’s Slip to the student and ensures that the forms are complete and properly issued for presentation to the Dean for signature.

4. Submit Forms for Processing

The student submits the completed Enrollment Form and Adviser’s Slip to the assigned College Evaluator.

5. Encoding of Student Information and Subjects

The College Evaluator encodes the student’s information and approved subjects into the enrollment system.

6. Evaluation of Applicable Discounts

The Marketing Staff evaluates the student’s eligibility for applicable discounts, such as:

  • Rank 1
  • 3rd Child
  • Employee’s Child

The student must submit the necessary supporting documents for discount evaluation.

If the student qualifies, the applicable discount is applied to the student’s fees. If not, regular fees are assessed.

7. Tuition Assessment

The student proceeds to the Cashier for assessment of the applicable tuition and other fees.

8. Payment of Fees

The student proceeds to the Cashier to settle the assessed tuition and applicable fees.

9. Official Enrollment

Upon completion of the required documents, subject selection, assessment, and payment, the student’s enrollment is processed and recorded as officially enrolled.

REQUIRED ENROLLMENT DOCUMENTS

The ISO document identifies the following documents for the College enrollment process:

  • Two (2) copies of 2×2 picture
  • Adviser’s Slip
  • Enrollment Form
  • SF-10
  • Original Certificate of Good Moral Character
  • Original Copy of Report Card (SF-9)
  • Photocopy of PSA Birth Certificate

For transferees, applicable documents may also include:

  • Honorable Dismissal
  • Transcript of Records

ENROLLMENT PROCESSING TIME

The enrollment process generally takes approximately three (3) to five (5) working days, provided that all requirements are complete and applicable fees are paid on time.

  • Verification of requirements: Within one (1) working day
  • Academic advising and subject selection: Within one (1) working day
  • Assessment and payment: Same day or within one (1) to two (2) working days
  • Enrollment processing and confirmation: Within one (1) working day

IMPORTANT REMINDER

Students are advised to submit complete and valid requirements and settle applicable fees promptly to avoid delays in the enrollment process.

COLLEGE TRANSFEREES

COLLEGE TRANSFEREES

ENROLLMENT PROCESS

1. Submit Transfer and Enrollment Requirements

The student, parent, or guardian proceeds to the Enrollment Hub and submits all required transfer and enrollment documents.

2. Verification of Requirements

The Guidance Staff verifies the submitted documents for initial completeness.

  • If the requirements are complete, the student is issued an Enrollment Form and endorsed to the respective College Dean for evaluation and crediting of previously earned academic units and subject equivalencies.
  • If requirements are incomplete, the student is informed of the missing documents and advised to complete and submit them before the enrollment process can proceed.

3. Evaluation and Crediting of Previous Academic Records

The College Dean evaluates the transferee’s Transcript of Records (TOR), course descriptions when required, and other pertinent academic documents to determine the equivalency and creditability of previously completed subjects.

4. Complete the Enrollment Form and Adviser’s Slip

The student completes the Enrollment Form and Adviser’s Slip, indicating the subjects to be taken for the semester.

5. Submit Enrollment Documents

The student submits the duly accomplished Enrollment Form and Adviser’s Slip to the assigned College Evaluator.

6. Encoding and Verification

The College Evaluator encodes and verifies the student’s:

  • Personal information
  • Academic profile
  • Credited subjects
  • Approved course load
  • Other relevant enrollment information

The information is recorded in the Student Information System (SIS) or institutional enrollment portal.

7. Evaluation of Applicable Discounts

The Marketing Staff assesses the student’s eligibility for applicable discounts, such as:

  • Rank 1
  • 3rd Child
  • Employee’s Child

The student must submit the necessary supporting documents for discount evaluation.

If the student qualifies, the applicable discount is applied to the student’s fees. If not, regular fees are assessed.

8. Payment of Tuition and Fees

The student proceeds to the Cashier to settle the assessed tuition and applicable fees.

9. Official Enrollment

Upon completion of the required documents, academic evaluation, subject crediting, approval, assessment, and payment, the transferee’s enrollment is processed and the student is officially enrolled.

REQUIRED ENROLLMENT DOCUMENTS

College transferees are required to submit:

  • Two (2) copies of 2×2 picture
  • Adviser’s Slip
  • Enrollment Form
  • Original Certificate of Good Moral Character
  • Honorable Dismissal
  • Photocopy of PSA Birth Certificate
  • Transcript of Records (TOR)

Additional academic documents may be required for evaluation of subject equivalencies, such as course descriptions.

ENROLLMENT PROCESSING TIME

The enrollment process for transferees shall generally be completed within five (5) to seven (7) working days from the date of complete submission of requirements.

  • Document verification: One (1) to three (3) working days
  • Evaluation and crediting of subjects: One (1) to two (2) working days
  • Admission approval: Within one (1) working day after evaluation
  • Assessment, payment, registration, and enrollment documentation: Within one (1) working day

IMPORTANT REMINDER

Transferee enrollment can proceed only after the required documents have been submitted and verified as complete. Previous academic records and subject equivalencies are subject to evaluation and approval by the College Dean.